| The aim of the guidance in the following table is to give the reader a quick over-all view of the relevant record keeping requirements. |
| It is not a complete statement of those requirements and should not be relied on as if it were. |
SYSC Sch 1 Record keeping requirements
You are viewing SYSC Sch 1 Record keeping requirements as it appeared on 23/10/2025. The current version of SYSC Sch 1 Record keeping requirements was last updated on 09/12/2025.
SYSC Sch 1 Record keeping requirements
01/12/2004G
23/10/2025G
| Handbook reference | Subject of record | Contents of record | When record must be made | Retention period |
|---|---|---|---|---|
| SYSC 2.2.1 R | Arrangements made to satisfy SYSC 2.1.1 R(apportionment) and SYSC 2.1.3 R(allocation) | Those arrangements | On making the arrangements and when they are updated | 6 years from the date on which the record is superseded by a more up-to-date record |
| SYSC 3.2.20 R | Matters and dealings (including accounting records) which are the subject of requirements and standards under the regulatory system | Adequate | Adequate time | Adequate |
| SYSC 4.1.8DBR | The firm’s most recent P2P resolution manual | As stated in rule | When the P2P resolution manual is made or updated | None specified (but see SYSC 4.1.8DCR) |
| SYSC 9.1.1R | Business and internal organisation | Details of the firm's orderly records of services and transactions undertaken | Within a reasonable time | Adequate |
| SYSC 9.1.1AR | Business and internal organisation | Details of the firm's orderly records of services and transactions undertaken | Within a reasonable time | Adequate |
| SYSC 9.1.1BR | Organisational requirements | Details of the firm's policies and procedures on organisational requirements related to: | Within a reasonable time | 5 years |
| (a) The firm's business and internal organisation | ||||
| (b) Compliance reports | ||||
| (c) Conflict of Interest record | ||||
| (d) Risk management reports | ||||
| (e) Internal audit reports | ||||
| (f) Records of personal transactions | ||||
| SYSC 9.1.2AR, SYSC 3.3.16R | Suitability or appropriateness in relation to an insurance-based investment product | (1) In relation to suitability: (a) why the recommendation is considered suitable; and | (1) From the date of: (a) recommendation; and | 5 years |
| (b) client information for suitability report and suitability report. | (b) thesuitability report. | |||
| (2) In relation to appropriateness, client information obtained in making assessment of appropriateness and the appropriateness assessment. | (2) Date of assessment. | |||
| SYSC 10.1.6 R | Conflict of interest | Kinds of service or activity carried out by or on behalf of the firm in which a conflict of interest entailing a material risk of damage to the interests of one or more clients has arisen or, in the case of an ongoing service or activity, may arise. | Not specified | 5 years |
| SYSC 10A.1.6R | Telephone conversations and electronic communications in relation to stipulated activities in financial instruments (see SYSC 10A.1.1R) | Those activities in financial instruments | At the time of the conversation or communication | Five years from the date of the conversation or communication unless the FCA requests a period of seven years |
| [deleted] | ||||
| SYSC 22.9.1R | Employment history of employees | As specified in the rule in column 1 | Not specified | As specified in SYSC 22.9.2G |
| SYSC 25.8.1G | Past versions of a firm’s management responsibilities maps | Past versions of a firm’s management responsibilities maps | SYSC 25.8.1G does not itself impose requirements but says that past versions of a firm’s management responsibilities maps are an important part of its records | SYSC 25.8.1G does not itself impose requirements but says that past versions of a firm’s management responsibilities maps are an important part of its records |
| SYSC 25.8.3R | Past versions of a firm’s management responsibilities maps | Past versions of a firm’s management responsibilities maps | None specified | 10 years from the date superseded, or 6 years for large non-directive insurers |
| SYSC 25.9.5R | Steps taken to comply with SYSC 25.9.4R (Information to be made available to new manager) | Adequate | Adequate time | None specified |
| SYSC 28.4.1R | Arrangements made to demonstrate compliance with knowledge, ability and good repute requirements in relation to the carrying out of insurance distribution activities. | As required to demonstrate compliance. | As required to demonstrate compliance. | As required to demonstrate compliance. |
| SYSC 28.4.2R | Matters dealing with knowledge and competence and completed continued professional training and development in relation to the carrying out of insurance distribution activities. | The firm must record the professional training or development completed by each relevant employee in each 12 month period. | As required to demonstrate compliance. | As required to demonstrate compliance but at least 3 years after the relevant employee stops carrying on the activity. |
09/12/2025
Point In Time
23/10/2025
05/04/2024
09/12/2019
10/12/2018
01/10/2018
03/01/2018
07/03/2017
07/03/2016
01/01/2016
02/02/2015
01/04/2013
01/01/2007
01/01/2005