This chapter applies to long-term insurers (including friendly societies) and other friendly societies and to the Society of Lloyd's and managing agents at Lloyd's2. This chapter does not apply to actuaries advising the auditors of long-term insurers under IPRU(INS) 9.35(1A) or IPRU(FSOC) 5.11(2A), as they are not appointed to act on behalf of the firm.3

4This chapter applies in part to a Solvency II firm where it appoints an actuary. This will be in particular with regard to the with-profits actuary function but also where an external actuary is appointed to perform tasks of the actuarial function of a Solvency II firm, under PRA Rulebook: Solvency II Firms: Actuaries. More generally, this chapter applies to a Solvency II firm which chooses to appoint an actuary to fulfil the requirements under rule 6.1 of PRA Rulebook: Solvency II firms: Conditions Governing Business to provide for an actuarial function.

Section 340 of the Act gives the PRA6 power to make rules requiring an authorised person, or an authorised person falling into a specified class, to appoint an actuary3. Section 340 further empowers the PRA6 to make rules governing the manner, timing and notification of such an appointment and, where an appointment is not made, for the PRA6 to make an appointment on the firm's behalf. The rule-making powers of the PRA and FCA6 under section 340 of the Act also extend to an actuary's3 duties.

This chapter defines the relationship between firms and their actuaries3 and clarifies the role which actuaries3 play in the appropriate regulator's monitoring of firms' compliance with the requirements and standards under the regulatory system. The chapter sets out rules and guidance on the appointment of actuaries3, and the termination of their3 term of office, as well as setting out their respective rights and duties. The purpose of the chapter is to ensure that:

1. (1)

   long-term insurers (other than certain friendly societies and Solvency II firms4) have access to adequate actuarial advice, both in valuing their liabilities to policyholders and in exercising discretion affecting the interests of their with-profits policyholders3; and

2. (2)

   other friendly societies (other than Solvency II firms)4 carrying on insurance business (and which have traditionally relied upon actuarial expertise) employ or use an actuary of appropriate seniority and experience to evaluate the liabilities of that business; and2

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3. (3)

   where Solvency II firms appoint, employ or use an actuary, certain appropriate safeguards are in place.4

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The functions3 described by SUP 4.2.2 G (1) are performed by one or more actuaries who are3 required to hold office continuously and must be approved persons3. Solvency II firms are required to have an actuarial function. Solvency II firms are not required to appoint an external actuary to fulfil the actuarial function for the purposes of rule 6 of the PRA Rulebook: Solvency II firms: Conditions Governing Business, but they must do so if they do not have the internal capability (see PRA Rulebook: Solvency II Firms: Actuaries). Whoever has responsibility for the actuarial function (whether internal or external) will need to be approved by the PRA as a Chief Actuary. Solvency II firms carrying on with-profits business are required to appoint a qualified with-profits actuary (whether internal or external). Whoever has responsibility for advising the governing body of the firm on the exercise of discretion affecting the firm'swith-profits business will need to be approved by the PRA as a With-Profits Actuary.4 The principal duty of an actuary appointed to perform these functions3 is to advise the firm (see SUP 4.3.13 R to SUP 4.3.18 G3 for the rights and duties of such an actuary3).

The function described by SUP 4.2.2 G (2) is performed by an 3appropriate actuary who is appointed to prepare the triennial investigation and interim certificate or statement required by IPRU(FSOC) 5.2(1) (see SUP 4.4.6 R and SUP 4.5.12 G to SUP 4.5.14 G3 for the rights and duties of an appropriate actuary).1

Actuaries 3 act as a valuable source of information to the appropriate regulator4 in carrying out its functions. For example, in determining whether a firm satisfies the threshold conditions, the appropriate regulator4 has regard to whether the firm has appointed an actuary3 (or some other person with responsibility for the actuarial function required by rule 6 of the PRA Rulebook: Solvency II firms: Conditions Governing Business)4 with sufficient experience in the areas of business to be conducted by the firm.

3In making appointments under this chapter and in allocating duties to actuaries, firms are reminded of their obligation under SYSC 2.1.1 R or rule 2.2(2) of the PRA Rulebook: Solvency II firms: Conditions Governing Business4 to maintain a clear and appropriate apportionment of significant responsibilities so that it is clear who has which of those responsibilities and that the business and affairs of the firm can be adequately monitored and controlled by the directors, relevant senior managers and governing body of the firm.

The provisions relating to the duties of an actuary appointed to perform these functions1 are set out in SUP 4.3.13 R to SUP 4.3.18 G. For Solvency II firms, the actuarial function is set out in rule 6.1 of the PRA Rulebook: Solvency II firms: Conditions Governing Business and the role of an external actuary set out in the PRA Rulebook: Solvency II Firms: Actuaries.8 The functions performed by actuaries appointed by1 a firm under SUP 4.3.1 R are specified as controlled functions (CF 12, the actuarial function, and CF 12A, the with-profits actuary function) in SUP 10B (PRA-10Approved persons).1 For Solvency II firms the functions required to be controlled functions are set out in PRA Rulebook: Solvency II firms: Insurance ? Senior Insurance Management Functions.8 As a result, an application must be made to the PRA10 under section 60 of the Act (Applications for approval) for approval by the PRA with the consent of the FCA10 of the person proposing to take up such 1an appointment. Section 61(3) of the Act (Determination of applications) gives the PRA10 three months to grant its approval or give a warning notice that it proposes to refuse the application. A firm should not appoint an actuary until the PRA with the consent of the FCA10 has approved the actuary. In order to comply with SUP 4.3.1 R, a firm should ensure it applies to the PRA10 as soon as practicable before the date when it needs the actuary to take office. The PRA10 will need time to consider the application before deciding whether to grant approval. See SUP 10B (PRA-10Approved persons).

The appropriate regulator is concerned to ensure that every actuary appointed by a firm under this section1 has the necessary skill and experience to provide the firm with appropriate actuarial advice. SUP 4.3.9 R to SUP 4.3.10 G set out the appropriate regulator's rules and guidance aimed at achieving this.

To comply with SUP 4.3.9 R and Principle 3, before an actuary1 takes up his appointment the firm should ensure that the actuary:

1. (1)

   has skills and experience appropriate to the nature, scale and complexity of the firm's business and the requirements and standards under the regulatory system to which it is subject; and

2. (2)

   has adequate qualifications and experience, which includes holding an appropriate practising certificate1 under the rules of the Institute of Actuaries or the Faculty of Actuaries;

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and seek confirmation of these from the actuary, or the actuary's current and previous employers, as appropriate.

If it appears to the FCA or PRA10 that an actuary1 has failed to comply with a duty imposed on him under the Act, it have the power to and10 may disqualify him under section 345 or 345A respectively10 of the Act. A list of actuaries who are disqualified may be found on the FCA10 website (http://www.fca.org.uk10).

1Both the actuarial function and the with-profits actuary function may be performed by employees of the firm or by external consultants, and performing other functions on behalf of the firm will not necessarily give rise to a significant conflict of interest. However, being a director, or a senior manager responsible, say, for sales or marketing in a firm (or for finance in a proprietary firm), is likely to give rise to a significant conflict of interest for an actuary performing the with-profits actuary function. He nevertheless retains direct access to the firm's governing body under SUP 4.3.17 R (2).

IPRU(INS) 9.4R and IPRU(FSOC) 5.1R require firms to which this section applies to cause an investigation to be made at least yearly by the actuary or actuaries appointed to perform the actuarial function, and to report on the result of that investigation. The firm is responsible for the methods and assumptions used to determine the liabilities attributable to its long-term insurance business. The obligation on friendly societies to obtain a report from the 'appropriate actuary' under section 87 of the Friendly Societies Act 1992 applies to a friendly society which is to receive a transfer of engagements under section 86 (transfer of engagements to or by a friendly society). The 'appropriate actuary' in this context is the actuary appointed to perform the actuarial function, rather than the appropriate actuary under SUP 4.4 (Appropriate actuaries).1

SUP 4.3.13 R is not intended to be exhaustive of the professional advice that a firm should take whether from an actuary appointed under this chapter or from any other actuary acting for the firm. Firms should consider what systems and controls are needed to ensure that they obtain appropriate professional advice on financial and risk analysis; for example:1

1. (1)

   risk identification, quantification and monitoring;1

2. (2)

   stress and scenario testing;1

3. (3)

   ongoing financial conditions;1

4. (4)

   financial projections for business planning;1

5. (5)

   investment strategy and asset-liability matching;1

6. (6)

   individual capital assessment;1

7. (7)

   pricing of business, including unit pricing;1

8. (8)

   variation of any charges for benefits or expenses;1

9. (9)

   discretionary surrender charges; and1

10. (10)

    adequacy of reinsurance protection.

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1In advising or reporting on the exercise of discretion, an actuary performing the with-profits actuary function should cover the implications for the fair treatment of the relevant classes of the firm's with-profits policyholders. His opinion on any communication or report to them should also take into account their information needs and the extent to which the communication or report may be regarded as clear, fair and not misleading. Aspects of the business that should normally be included are:1

1. (1)

   bonus rates to be applied to policies at maturity or on the 3death of a 3policyholder, or when calculating the annual bonus;

   3
2. (2)

   investment policy in the light of product descriptions disclosed to customers;

3. (3)

   surrender value methodology (including market value adjusters);

4. (4)

   new business plans and premium rates;

5. (5)

   allocation of expenses to with-profits business;

6. (6)

   investment fees to be charged to with-profits business;

7. (7)

   changes to the Principles and Practices of Financial Management; and

8. (8)

   communications3 with policyholders or potential policyholders on the issues in (1) to (7).

1The reports3 in SUP 4.3.16AR (3) and SUP 4.3.16AR (4)3should be proportionate to the nature of the with-profits business. For smaller firms with fewer products, the extent of reporting would be proportionately less.

1 Firms should normally obtain advice, from the actuary appointed to perform the with-profits actuary function in respect of the affected class or classes of with-profits business, whenever they are preparing to make key decisions based on the exercise of discretion affecting their with-profits business. Firms should also have risk management processes in place to ensure that all relevant matters are referred to the actuary for advice.

A firm's duty to keep an actuary appointed to perform the with-profits actuary function1 informed includes providing relevant information, even where the actuary1 does not ask for it. The firm needs to appreciate that the actuary1 may be unaware of certain business developments and so unable to request relevant information.

If it appears to the FCA or PRA5 that an appropriate actuary has failed to comply with a duty imposed on him under the Act, it may have the power to and5 may disqualify him under section 345 or 345A respectively5 of the Act. A list of actuaries who have been disqualified may be found on the FCA5 website (http://www.fca.org.uk5).

Objectivity requires the actuary2 to perform his duties in such a manner that he can have an honest belief in his work and does not compromise the quality of his work or his judgment. An actuary2 should not allow himself to be placed in situations where he feels unable to make objective professional judgments.

The appropriate action may include asking the firm's governing body to re-assign temporarily some or all of his duties to another competent actuary. Where this is insufficient, the actuary2 should resign his office.

If the actuary2 is an employee of the firm, the ordinary incentives of employment, including profit-related pay, share options or other financial interests in the firm or any associate, give rise to a conflict of interest only where they are disproportionate, or exceptional, relative to those of other employees of equivalent seniority.

The guidance and professional conduct standards in current issue from the Institute of Actuaries and the Faculty of Actuaries are relevant to compliance with SUP 4.5.1 R and SUP 4.5.3 R.

1. (1)

   Actuaries appointed under this chapter or the PRA Rulebook: Solvency II firms are subject to regulations5 made by the Treasury under sections 342(5) and 343(5) of the Act (Information given by auditor or actuary to a regulator7). Section 343 and the regulations also apply to an actuary of an authorised person in his capacity as an actuary of a person with close links with the authorised person.4

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2. (2)

   These regulations oblige actuaries to report certain matters to the appropriate regulator.7Sections 342(3) and 343(3) of the Act provide that an actuary does not contravene any duty by giving information or expressing an opinion to the appropriate regulator,7 if he is acting in good faith and he reasonably believes that the information or opinion is relevant to any functions of the appropriate regulator.7 These provisions continue to have effect after the end of the actuary's term of appointment.

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SUP 4.5.9 R to SUP 4.5.11 G apply to a person who is or has been an actuary appointed under this chapter2 or the PRA Rulebook: Solvency II firms5.

2 Section 341 of the Act (Access to books etc.) provides that an actuary appointed under or as a result of the Act:

1. (1)

   has a right of access at all times to the firm's books, accounts and vouchers; and

2. (2)

   is entitled to require from the firm's officers such information and explanation as he reasonably considers necessary to perform his duties as actuary.

2The standards, codes5 and guidance issued from time to time by the Institute and5 Faculty of Actuaries and the Financial Reporting Council5 are important sources of generally accepted actuarial practice.3