Introduction: General notes on the RMAR
431. These notes aim to assist firms in completing and submitting the relevant sections of the Retail Mediation Activities Return (‘RMAR’).
2. The purpose of the RMAR is to provide a framework for the collection of information required by the FCA as a basis for its supervision activities. It also has the purpose set out in paragraph 16.12.2G of the Supervision Manual, i.e. to help the FCA to monitor firms’ capital adequacy and financial soundness.
Defined terms
3. Handbook terms are italicised in these notes.
4. Terms referred to in the RMAR and these notes, where defined by the Companies Acts 1985 or 2006, as appropriate, or other relevant accounting provisions, bear that meaning for these purposes. The descriptions indicated in these notes are designed simply to repeat, summarise or amplify the relevant statutory or other definitions and terminology without departing from their full meaning or effect.
Key abbreviations
5. The following table summarises the key abbreviations that are used in these notes:
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APF
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Authorised professional firm
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AR
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Appointed representative
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CAD
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The Capital Adequacy Directive
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CASS
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The Client Assets sourcebook, part of the Handbook
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COBS
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The Conduct of Business sourcebook, part of the Handbook
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CREDS
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The Credit unions sourcebook, part of the Handbook
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DISP
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Dispute resolution: Complaints sourcebook, part of the Handbook
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EEA
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The European Economic Area
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ICOB
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The Insurance: Conduct of Business sourcebook, part of the Handbook
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IMD
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The Insurance Mediation Directive
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IPRU(INV)
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The Interim Prudential sourcebook for investment businesses, part of the Handbook
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ISD
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The Investment Services Directive
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LTCI
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Long term care insurance
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MCOB
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The Mortgages and Home Finance: Conduct of Business sourcebook, part of the Handbook
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MiFID
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The Markets in Financial Instruments Directive
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MIPRU
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The Prudential sourcebook for Mortgage and Home Finance Firms, and Insurance Intermediaries
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PII
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Professional indemnity insurance
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RMAR
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Retail Mediation Activities Return, i.e. the information requirements to which these notes refer.
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SUP
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The Supervision manual, part of the Handbook
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TC
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Training and Competence, part of the Handbook
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Scope
6. The following firms are required to complete the sections of the RMAR applicable to the activities they undertake as set out in SUP 16.12:
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(a) firms with permission to carry on insurance mediation activity in relation to non-investment insurance contracts.
By way of example, this would include a broker advising on private motor insurance, household insurance or critical illness cover. It would not though include advice on a life policy;
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(b) firms with permission to carry on home finance mediation activity;
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(d) firms (defined as retail investment firms) that have retail clients, and have permission to carry on the following activities in relation to retail investment products:
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(i) advising on investments;
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(ii) arranging (bringing about) deals in investments;
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(iii) making arrangements with a view to transactions in investments;
Retail investment products are defined as:
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(i) a life policy; or
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(ii) a unit; or
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(iii) a stakeholder pensions scheme; or
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(iv) a personal pension scheme; or
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(v) an interest in an investment trust savings scheme; or
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(vi) a security in an investment trust; or
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(vii) any other designated investment which offers exposure to underlying financial assets, in a packaged form which modifies that exposure when compared with a direct holding in the financial asset; or
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(viii) a structured capital-at-risk product;
whether or not any of (i) to (vii) are held within an ISA or a CTF; and
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(c) personal investment firms;
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(e) other investment firms that have permission to advise on P2P agreements and do not carry on that activity exclusively with or for professional clients.
For the purposes of completing the RMAR in relation to the activity of advising on P2P agreements only, ‘retail investments’ and ‘retail investment products’ should be understood as including P2P agreements, and references to retail investment advising and retail investment activity should be understood as including advice on P2P agreements.
The practical effect of the retail client limitation in the definition of retail investment firms is to exclude from the requirements firms that carry on retail investment activities exclusively with or for professional clients or eligible counterparties.
[Note: all long-term care insurance contracts are defined as life policies, and as such are included as retail investment products]
7. [deleted]
8. [deleted]
EEA firms
9. In accordance with the relevant directives, incoming EEA firms are not subject to all reporting requirements. In broad terms, this means that incoming EEA firms carrying on regulated activities by way of cross border services only are not required to complete the RMAR.
10. In broad terms, incoming EEA firms carrying on regulated activities through a branch in the United Kingdom are not required to complete the sections of the RMAR in the following table.
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Prudential reporting requirements
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Section A (balance sheet)
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Section B (profit & loss)
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Section C (client money)
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Section D (capital requirements)
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Threshold conditions
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Section E (professional indemnity insurance)
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Section F (save in relation to questions about approved persons)
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Training and Competence
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Section G
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Adviser charges
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Section K
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11. Firms that only carry on reinsurance mediation are not required to complete sections C or K.
Authorised professional firms
12.Authorised professional firms (‘APFs’) that are subject to IPRU-INV 2.1.3R (for their investment activity) or MIPRU 4.1.10R (for insurance mediation activity or home finance mediation activity) are not required to complete sections A, B2 or D. APFs that are members of the Law Society of England and Wales, the Law Society of Scotland or the Law Society of Northern Ireland are also not required to complete section C (see below).
13. The application of the capital requirements to APFs is set out in IPRU-INV 2.1.2R (for retail investment activity) and MIPRU 4.1.10R (for home finance mediation activity and insurance mediation activity).
14. Where APFs are required to submit financial information (i.e. sections A to E), they should do so in relation to all of their regulated activities. Sections F and K should also be completed in relation to all regulated activities. Other sections (G to I) need not include information in relation to non-mainstream regulated activities. However, APFs may complete all sections on the basis of all of their regulated activities if this approach is more cost effective.
Accounting principles
15. Subject to paragraph 15A below, which is in respect of section K only, the following principles should be adhered to by firms in the submission of financial information (sections A to E and section K).
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(a) Unless a rule requires otherwise, amounts to be reported within the firm’s balance sheet and profit and loss account should be determined in accordance with:
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(i) the requirements of all relevant statutory provisions (e.g. Companies Act 2006, and secondary legislation made under this Act) as appropriate;
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(ii) UK generally accepted accounting practice (UK GAAP) or, where applicable, international accounting standards;
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(iii) the provisions of (c) and (d) below.
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(b) If the firm is a body corporate with one or more subsidiaries, its financial statements should be unconsolidated.
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(c)
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(i) With the exception of section J, and sections K from 31 December 2012, all amounts should be shown in one of the reporting currencies accepted by the GABRIEL system, unless otherwise specified in the Handbook (e.g. in MIPRU 3.2.7R). Section J, and sections K from 31 December 2012, must be completed in pounds sterling.
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(ii) A firm should translate assets and liabilities denominated in other currencies into the chosen reporting currency using the closing mid-market rate of exchange.
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(iii) Taxation, when reported at a quarter or half year end, should be based on an estimate of the likely effective tax rate for the year applied to the interim.
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(iv) Balances on client bank accounts and related client accounts must not form part of the firm’s own balance sheet.
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(d) No netting is permitted (that is, amounts in respect of items representing assets or income may not be offset against amounts in respect of items representing liabilities or expenditure, as the case may be, or vice versa).
15A. For the completion of section K, all figures should be provided on an accruals basis in line with UK Generally Accepted Accounting Practice (UK GAAP) or International Accounting Standards (IAS), unless a firm elects to complete section K on a cash basis. A firm may elect to complete section K, and only section K, on a cash basis by selecting this as the accounting basis for section K on GABRIEL.
Other
16. You will note that some questions in the RMAR refer to the “last reporting date”. If the RMAR is being completed for the first time, you should treat the date the firm became authorised to carry on any of the relevant regulated activities as the “last reporting date”, except where otherwise indicated (e.g. in sections E & H).
Where questions in the RMAR refer to “as at the end of the reporting period”, you should treat the last day of the reporting period specified on GABRIEL as “as at the end of the reporting period”.
17. Unless otherwise indicated, the information submitted should cover all of the firm’s transactions in the relevant products, and all of its customers and market counterparties (where relevant).
NOTES FOR COMPLETION OF THE RMAR
Section A: Balance sheet
The balance sheet data should be compiled in accordance with generally accepted accounting practice. Incorporated firms will already be submitting this information to Companies House under Companies Act requirements, and it would normally be expected that non-incorporated firms would compile this data for management purposes.
Insurance intermediaries subject to MIPRU should, where debtors include amounts owed by their directors, group undertakings or undertakings in which the firm has a participating interest, enter the total amount falling due to the firm within one year in the data entry field entitled:
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“Memo (1):
Total amount falling due within one year from directors, fellow group undertakings or undertakings in which the firm has a participating interest where included in Debtors.”
Insurance intermediaries subject to MIPRU should, where they include shares in group undertakings as part of their investments, where such investments are held as current assets, enter the total value to the firm in the data entry field entitled:
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“Memo (2):
Value of shares in group undertakings where such investments are held as current assets.”
If further assistance is required in completing the balance sheet, professional guidance should be sought.
This information will be used by the FCA to monitor the firm’s financial position and satisfy itself as to the firm’s ongoing solvency. Aggregated data may also be used to inform our supervision activities.
The frequency of reporting for this section is determined by SUP 16.12.
Firms that have appointed representatives (‘ARs’) should note that balance sheet data should be submitted for the firm only, not its ARs.
Section B: Profit & loss account
Profit & loss (‘P&L’) should be reported on a cumulative basis throughout the firm’s financial year.
B1 – regulated business revenue: covers the data required on the firm’s revenue from its regulated activities within the scope of the RMAR.
B2 – other P&L: incorporates the remainder of the profit & loss data requirements.
Firms that receive combined income in relation to both regulated and non-regulated activities may have difficulties in separately identifying their regulated income from their non-regulated income. If this is the case, firms should, (a) in the first instance, ask the provider of the income for an indication of the regulated/non-regulated split; and (b) if this is not available, make an estimate of the income derived from each activity.
In sub-section B1, a firm that has appointed representatives (‘ARs’), including a network, should ensure that the figures submitted for income are calculated before deducting any commissions shared with its ARs in respect of the regulated activities for which the firm has accepted responsibility as principal.
[Note: Home purchase, reversion and regulated sale and rent back activity should be included under the existing mortgage headings in this section of the RMAR]
Guide for completion of individual fields
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Commissions (gross)
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This should include all commission income in respect of the relevant regulated business:
• for home finance transactions, this includes commissions received for advising on home finance transactions and arranging, but not, providing and administration;
• for non-investment insurance contracts, it should include commissions received for advising, arranging and dealing activities;
• for retail investments, only commission received in relation to the relevant activities should be recorded here.
Gross commissions will include commission that is received and passed on to another person.
Where commission is shared between two or more firms, the gross commission should not be double counted, i.e. each firm should report only the commission it has received.
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Commissions (net)
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This should be the amount of the gross commission figure that is retained by the firm and, where applicable, its appointed representatives, (i.e. not passed on to another person) in respect of each type of business.
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Fees/ Adviser charges / Consultancy charges
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You should record here adviser charges and consultancy charges, and net income received from customers or other sources on a fixed fee rather than commission basis, but only in respect of the relevant regulated activities.
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Other income from regulated activities
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You should record here any income that has derived from the relevant regulated activities during the reporting period, which has not been recorded under commissions or fees, adviser charges or consultancy charges.
Such income may include interest on client money, where the firm is permitted to retain this, or payments made by product providers on a basis other than fees or commissions.
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Regulated business revenue
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This is the total of the firm’s income during the reporting period in relation to its relevant regulated activities.
For an insurance intermediary or a home finance intermediary, this should be calculated in the same way as ‘annual income’, as specified in MIPRU 4.3.3R (although in this context the period is not generally annual).
This rule states: “For a firm which carries on insurance mediation activity or home finance mediation activity, annual income… is the amount of all brokerage, fees, commissions and other related income (for example, administration charges, overriders, profit shares) due to the firm in respect of or in relation to those activities”.
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Income from other regulated activities
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You should record here any income from other regulated activities outside the scope of the RMAR.
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Other revenue (income from non-regulated activities)
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You should record here any income from other regulated activities outside the scope of the RMAR.
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Section C Client money and assets
‘Client money’ is defined in the Glossary. In broad terms, client money includes money that belongs to a client, and is held by a firm in the course of carrying on regulated activities, for which the firm has responsibility for its protection. It does not include deposits (where the firm acts as deposit-taker).
The client money rules define further what is and is not client money, and set out requirements on firms for the proper handling of and accounting for client money. If a firm holding client money fails there is a greater direct risk to consumers and a greater adverse impact on market confidence compared (for example) to a firm that only holds money under risk transfer arrangements.
Note 1: a firm should complete section C of the RMAR for the money it receives or holds in the course of, or in connection with, its insurance mediation activity (see CASS 5).
Note 2:
firms that only carry on insurance mediation activity in respect of reinsurance contracts are exempt from the client money rules, and are not therefore required to complete section C of the RMAR. However, a firm may make an election under CASS 5.1.1R(3) to comply with CASS 5.1 to CASS 5.6 in respect of client money it receives in the course of carrying on insurance mediation activity in relation to reinsurance contracts. Where a firm has made such an election it should also complete section C of the RMAR.
Note 3: a firm that receives or holds money for its MiFID business or designated investment business that is not MiFID business and holds money to which CASS 5 applies, may make an election under CASS 7.10.3R(1) or (2) to comply with CASS 7 for money it receives in the course of, or in connection with, its insurance mediation activity. Where a firm has made such an election, it should not complete section C of the RMAR, except to confirm that it holds money in connection with insurance mediation activities and has elected to comply with CASS 7.
Note 4: a firm (e.g., a property management firm) that complies with the Royal Institute of Chartered Surveyors (RICS) Members’ Accounts rules or, in relation to a service charge, the requirement to segregate such money in accordance with section 42 of the Landlord and Tenant Act (LTA) 1987 is deemed to comply with CASS 5.3 to CASS 5.6, provided that it satisfies the requirements of CASS 5.5.49R to the extent that the firm will hold money as trustee or otherwise on behalf of its clients. Such a firm should only complete the questions in section C of the RMAR indicated in the guide for completion of individual fields below.
Note 5: an authorised professional firm regulated by The Law Society (of England and Wales), The Law Society of Scotland or The Law Society of Northern Ireland must comply with the rules of its designated professional body as specified in CASS 5.1.4R, and if it does so, it will be deemed to comply with CASS 5.2 to CASS 5.6. These firms are not therefore required to complete section C of the RMAR.
Note 6: this data item does not apply to firms who only carry on home finance mediation activities exclusively in relation to second charge regulated mortgage contracts or legacy CCA mortgage contracts (or both) and who are not otherwise expected to complete it by virtue of carrying out other regulated activities: see SUP 16.12.28AR, Note 3.
Note 7:
firms should complete all applicable fields.
Guide for completion of individual fields
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Question
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Guidance notes
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Does your firm receive or hold money in the course of, or in connection with, its insurance mediation activity?
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Firms should answer ‘yes’ here if they hold money such that CASS 5.1 to CASS 5.6 applies (see CASS 5.1.1R).
Firms to which note 4 applies should also answer ‘yes’.
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Has your firm elected under CASS 7.10.3R(1) or (2) to comply with CASS 7?
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See note 3.
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How does your firm hold money received in the course of, or in connection with, its insurance mediation activity?
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You should answer ‘yes’ or ‘no’ under each of the headings, as appropriate.
CASS 5
Client money:
see CASS 5.1
As agent of insurer:
see CASS 5.1.5R and CASS 5.2 – holding money as agent of insurance undertaking under a written risk transfer agreement and not as client money.
Firms to which note 4 applies should select ‘no’ under each heading, unless they hold money when acting both in the capacity of an insurance broker and of a property management company.
A firm may answer ‘yes’ under both headings.
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Is your firm'sCASS 5client money held under the CASS 5.3 statutory trust or under one or more CASS 5.4 non-statutory trusts?
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You should indicate here the type of trust under which client money is held:
Statutory trust – see CASS 5.3
Non-statutory trust – see CASS 5.4
A firm may answer ‘yes’ under both headings.
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If non-statutory, has an auditor’s confirmation of systems and controls been obtained?
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This refers to the requirement in CASS 5.4.4R(2) that the firm must obtain and keep current, written confirmation from its auditor that the firm has adequate systems and controls in place to meet the requirements under CASS 5.4.4R(1).
This requirement is separate to the annual audit requirement in SUP 3.10.
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Is client money invested or placed in anything other than a client bank account?
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You should indicate ‘yes’ here if the firm has invested any client money other than in a client bank account.
See CASS 5.5.14R which states that a firm may satisfy the requirement to segregate client money by segregating or arranging for the segregation of designated investments with a value at least equivalent to such money as would otherwise be segregated.
This means of segregation is only permitted for client money held under a non-statutory trust.
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Highest client money requirement (for money held as client money, taken from the firm'sclient money calculations)
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See CASS 5.5.63R and CASS 5.5.66R to CASS 5.5.67R
A firm should enter the highest client money requirement calculated during the period. This would be taken from the firm’sclient money calculations performed during the period.
Only the single highest client money requirement figure should be entered, not the aggregate of the client money requirements calculated during the period.
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Highest account balance (for money held as client money, taken from the firm's records)
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This refers to money held as CASS 5client money under a statutory trust or non-statutory trust(s). The amount should be taken from the firm’s own records and should include client money held as agent of insurer which is co-mingled with other client money in a client money account (see CASS 5.1.5AR).
If your firm segregates designated investments under a non-statutory trust (see CASS 5.5.14R), you should also include the value of these investments.
If your firm operates both statutory and non-statutory trust accounts, you should enter two balances: one for the highest balance in statutory trust accounts and one for the highest balance in non-statutory trust accounts.
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Highest account balance for money held purely as agent of insurer (and not co-mingled with client money)
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This refers to money held purely as agent of insurer under risk transfer agreements (see CASS 5.2) and held separate to any CASS 5client money. The amount should be taken from the firm’s own records.
If money held as agent of insurer is co-mingled with CASS 5client money in a client bank account (see CASS 5.1.5AR), it should be reported in the previous field and therefore should not be reported in this field.
The data reported in questions 20 to 23 should be taken from the firm’sclient money calculation performed closest, and prior, to the end of the reporting period.
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Client money requirement as at end of the reporting period
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See CASS 5.5.63R and CASS 5.5.66R to CASS 5.5.68R
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Client money resource as at end of the reporting period
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See CASS 5.5.63R and CASS 5.5.65R
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Surplus (+) or deficit (-) of client money resource against client money requirement
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See CASS 5.5.63R
This should be the difference between the client money requirement and the client money resource.
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Adjustments made to withdraw an excess or rectify a deficit
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See CASS 5.5.63R
This should be the amount of money paid into or withdrawn from the client bank account following the client money calculation performed closest, and prior, to the end of the reporting period.
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Is your firm exempt from the client asset audit requirement?
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See SUP 3.1.2R note 4
If the firm does not hold client money or other client assets in relation to insurance intermediation activities or only holds up to, but not exceeding, £30,000 of client money under a statutory trust arising under CASS 5.3 state ‘yes’ here.
Firms to which note 4 applies should answer this question.
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If not exempt, have you obtained a client assets audit in the last 12 months?
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See SUP 3.1 to SUP 3.7 and SUP 3.11.
If the firm has obtained a client assets audit in the last 12 months enter ‘yes’. If it has not, enter ‘no’.
Firms to which note 4 applies should answer this question.
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What is the name of your firm's client assets auditor?
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Enter the name of the firm’s auditor as it appears on the Financial Reporting Council’s register of statutory auditors.
Firms to which note 4 applies should answer this question.
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According to your last client assets audit report, what was the auditor's opinion on your firm's compliance with the client money rules as at the period end date?
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This refers to the opinion at the end of the audit period.
The firm should select from ‘clean’, ‘qualified’ or ‘adverse’, as appropriate.
In this question, the period end date refers to the period covered by the audit report and will therefore refer to a different period to the reporting period for this return.
Firms to which note 4 applies should answer this question.
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Have any notifiable client money issues been raised, either in the firm's last client assets audit report or elsewhere, that have not been notified to the FCA since the last reporting period for this return?
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Answer yes if the firm has not, since the last reporting period for this return, notified the FCA of any breaches in relation to the following notification requirements:
CASS 5.5.61R
: failure of a bank, broker or settlement agent.
CASS 5.5.76R
: failure to perform calculations or reconciliation.
CASS 5.5.77R
: failure to make good a shortfall by the close of business on the day the calculation is performed.
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Does your firm hold any client documents or other assets (other than client money) in accordance with CASS 5.8?
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If the firm is subject to the requirements of CASS 5.8, state ‘yes’ here.
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Section D Regulatory Capital
[Note: Home purchase, reversion and regulated sale and rent back activity should be included under the heading of home finance in this section of the RMAR]
‘Higher of’ requirements
In this section there are separate calculations of regulatory capital and capital resources requirements for the different types of business covered by the data requirements. The calculations are the same, however, for both home finance mediation activity and insurance mediation activity relating to non-investment insurance contracts.
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(i) The left column of the form covers the appropriate capital resources and connected requirements in MIPRU 4 for firms carrying on home finance mediation activity (save for firms carrying on home finance mediation activities exclusively in relation to second charge regulated mortgage contracts or legacy CCA mortgage contracts, or both) or insurance mediation activity relating to non-investment insurance contracts (the requirements have to be completed for all applicable categories), or both.
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(ii) For such a firm that is also subject to IFPRU or GENPRU and BIPRU, the requirement is the higher of the two capital resources requirements that apply (see MIPRU 4.2.5R) and is compared with the higher of the two capital resources calculations (see MIPRU 4.4.1R).
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(iii) For such a firm that is also subject to IPRU(INV), the requirement is as computed in IPRU-INV 13.13.3R and is compared with the higher of the two capital resources calculations (see MIPRU 4.4.1R).
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(iv) Firms that carry on designated investment business and are subject to the RMAR, but do not meet the definition of personal investment firm are not subject to the requirements of IPRU-INV 13. Such firms, e.g., stockbrokers that advise on retail investments as an incidental part of their business, remain subject to the financial resources requirements associated with their principal regulated activities.
Guide for completion of individual fields
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Is the firm exempt from these capital resources requirements in relation to any of its retail mediation activities?
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The firm should indicate here if any Handbook exemptions apply in relation to the capital resources requirements in MIPRU or IPRU-INV 13. Examples of firms that may be subject to exemptions include:
• Lloyd’s managing agents (MIPRU 4.1.11R);
• solo consolidated subsidiaries of banks or building societies;
• small credit unions (as defined in MIPRU 4.1.8R); and
• investment firms not subject to IPRU-INV 13 (unless they additionally carry on home finance mediation activity or insurance mediation activity relating to non-investment insurance contracts).
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Home finance and non-investment insurance mediation
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Base requirement
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The minimum capital requirements for firms carrying on home finance mediation activity and for insurance mediation activity relating to non-investment insurance contracts are set out in MIPRU 4.2.11R.
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5% of annual income (firms holding client money)
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For firms that hold client money or other client assets in relation to insurance mediation activity or home finance mediation activity, this should be calculated as 5% of the annual income (see MIPRU 4.2.11R(2)) from the firm’sinsurance mediation activity, home finance mediation activity, or both.
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2.5% of annual income (firms not holding client money)
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For firms that do not hold client money or other client assets in relation to insurance mediation activity or home finance mediation activity, this should be calculated as 2.5% of the annual income (see MIPRU 4.2.11R(1)) from the firm’sinsurance mediation activity, home finance mediation activity, or both.
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Capital requirements (higher of above)
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The higher of the base requirement and 5% of annual income (firms that hold client money or other client assets), or the higher of the base requirement and 2.5% of annual income (firms that do not hold client money or other client assets)
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Other FCA capital resources requirements (if applicable)
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The FCA may from time to time impose additional requirements on individual firms. If this is the case for your firm, you should enter the relevant amount here. This excludes capital resources requirements in relation to PII, which are recorded below.
If the firm carries on designated investment business as well as home finance mediation activity,
insurance mediation activity or both, requirements under IPRU(INV), IFPRU, GENPRU or BIPRU and MIPRU must be considered to determine the appropriate requirement (see general notes (i) to (iii) above). If the resulting requirement for a firm is higher than the base MIPRU requirement then you should include the difference here.
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Additional capital resources requirements for PII (if applicable)
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If the firm has any increased excesses on its PII policies, the total of the additional capital requirements required by the table44 in 44MIPRU 3.2.14R should be recorded here. See also section E of the RMAR.
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Total capital resources requirement
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Totals of lines 5, 6 and 7
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Capital resources
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This should be the capital resources calculated in accordance with MIPRU 4 for incorporated or unincorporated firms as applicable.
For firms that are additionally subject to IPRU(INV)
, IFPRU, GENPRU or CREDS, this should be the higher of the capital resources per MIPRU 4 and the financial resources determined by IPRU(INV) , IFPRU, GENPRU or CREDS. See MIPRU 4.4.1R.
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Capital resources excess/deficit
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This should show the difference between the capital resources that the firm has and its capital resources requirement.
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Personal investment firm (retail investment activities only) – IPRU(INV) 13
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Note: Firms that carry on retail investment activities, but no other designated investment business, are subject to this section.
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Category of personal investment firm
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If the firm is subject to IPRU-INV 13, it should enter here its category as defined in the Glossary, i.e., category B1 firm etc.
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Capital resources requirement
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The capital resources requirement should be calculated in accordance with IPRU-INV 13.13.2R to IPRU-INV 13.13.4G44.
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Additional capital resources requirement for PII (if applicable)
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If the firm has increased excesses or exclusions on its PII policies, the total of the additional capital resources requirements required by IPRU-INV 13.1 should be recorded here. See also Section E of the RMAR.
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Other FCA capital resources requirements (if applicable)
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The FCA may from time to time impose additional requirements on individual firms. If this is the case for your firm, you should enter the relevant amount here. This excludes capital resources requirements in relation to PII, which are recorded above.
A firm that has a permission to operate a personal pension will be subject to an additional capital requirement under IPRU-INV 5; this should be included here.
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Total capital resources requirement
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The total of lines 12, 13 and 14.
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Capital resources
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Capital resources should be calculated in accordance with IPRU-INV 13.15.3R.
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Surplus/deficit of capital resources
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This is the difference between the capital resources (line 16) and the total capital resources requirement (line 15).
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Capital resources per MIPRU 4 (home finance and non-investment insurance intermediation)
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Incorporated firms
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Share capital
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Share capital in section A which is eligible for inclusion as regulatory capital.
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Reserves
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These are the audited accumulated profits retained by the firm (after deduction of tax and dividends) and other reserves created by appropriations of share premiums and similar realised appropriations. Reserves also include gifts of capital, for example, from a parent undertaking.
Any reserves that have not been audited should not be included in this field unless the firm is eligible to do so under MIPRU 4.4.2R(3).
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Interim net profits
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Interim net profits should be verified by the firm's external auditor, net of tax or anticipated dividends and other appropriations.
Any interim net profits that have not been verified should not be included in this field unless the firm is eligible to do so under MIPRU 4.4.2R(3).
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Revaluation reserves
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Revaluation reserves (unrealised reserves arising from revaluation of fixed assets) can only be included here if audited.
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Eligible subordinated loans
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Subordinated loans should be included in capital resources on the basis of the provisions in MIPRU 4.4.7R and MIPRU 4.4.8R.
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Less investments in own shares
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Amounts recorded in the balance sheet as investments which are invested in the firm’s own shares should be entered here for deduction.
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Less intangible assets
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Any amounts recorded as intangible assets in section A above should be entered here for deduction.
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Unincorporated firms and limited liability partnerships
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Capital of a sole trader or partnership or LLP members' capital
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See MIPRU 4.4.2R
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Eligible subordinated loans
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Subordinated loans should be included in capital resources on the basis of the provisions in MIPRU 4.4.7R and MIPRU 4.4.8R.
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Personal assets not needed to meet non-business liabilities
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MIPRU 4.4.5R
and 4.4.6G allow a sole trader or partner to use personal assets to cover liabilities incurred in the firm's business unless:
(1) those assets are needed to meet other liabilities arising from:
(a) personal activities; or
(b) another business activity not regulated by the FCA; or
(2) the firm holds client money or other client assets.
This field may be left blank if the firm satisfies the capital resources requirements without relying on personal assets.
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Less intangible assets
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Any amounts recorded as intangible assets in Section A above should be entered here for deduction.
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Less interim net losses
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Interim net losses should be reported where they have not already been incorporated. The figures do not have to be audited to be included.
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Less excess of drawings over profits for a sole trader or partnership or LLP
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Any excess of drawings over profits should be calculated in relation to the period following the date as at which the capital resources are being calculated. The figures do not have to be audited to be included.
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Capital resources per IPRU(INV) 13.15.3R
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IPRU(INV) requires that all personal investment firms have financial resources of at least £20,000 at all times. This section is designed to evaluate firms’ adherence to this requirement.
The amounts entered here should be in accordance with IPRU-INV 13.15.3R.
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Section E Professional indemnity insurance
[Note: Home purchase, reversion and sale and rent back activity should be included under the existing mortgage headings in this section of the RMAR]
This section requires firms to confirm that they are in compliance with the prudential requirements in relation to professional indemnity insurance (PII).
Data is required in relation to all PII policies that a firm has in place, up to a limit of ten (the system will prompt you to submit data on all applicable policies). If a firm has more than ten policies, it should report only on the ten largest policies by premium.
Note on the scope of Section E:
retail investment firms that fall within the scope of these data requirements, but do not meet the definition of personal investment firm, i.e. are not subject to IPRU-INV 13, will not be subject to this section.
The PII requirements for authorised professional firms (‘APFs’) that carry on retail investment activities are set out in IPRU-INV 2.3. APFs that carry on home finance mediation activity or insurance mediation activity are subject to the full requirements of MIPRU 3.
Firms which are subject to the requirements in both IPRU(INV) and MIPRU must apply the PII rules outlined in IPRU-INV 13, not MIPRU 3.
Guide for completion of individual fields
Part 1
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Does your firm hold a comparable guarantee or equivalent cover in lieu of PII, or is it otherwise exempt from holding PII in respect of any regulated activities (tick as appropriate)?
|
This question will establish whether a firm is exempt from the requirements and so is not required to hold PII.
The conditions for comparable guarantees and exemptions from the PII requirements for firms carrying on insurance or home finance mediation are set out in MIPRU 3.1.1R paragraphs (3) to (6).
Personal investment firms can only be exempted by individual waiver granted by the FCA (unless IPRU-INV 13.1.7R applies in respect of comparable guarantees).
If the firm is required to hold PII – i.e. is not exempt from holding PII – you should enter 'no' in the data field.
A firm is NOT exempt from holding PII if:
▪ the firm has a group policy with an insurer; or
▪ the firm has permission for the regulated business that requires PII, but does not currently carry it out; or
▪ it is a personal investment firm meeting the exemption requirements for mortgage intermediaries and insurance intermediaries in MIPRU 3.
Retail investment firms that do not meet the definition of personal investment firm are not required to complete this section of the RMAR.
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|
If the firm does not hold a comparable guarantee or equivalent cover and is not exempt, does the firm currently hold PII?
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Firms are required to take out and maintain PII at all times.
You should only enter ‘n/a’ if the firm is exempt from the PII requirements for all the regulated activities forming part of the RMAR.
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Has the firm renewed its PII cover since the last reporting date?
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This question will ensure that a firm does not fill in Part 2 of the PII section of the RMAR each time it reports, if the information only changes annually.
If the firm is reporting for the first time, you should enter 'yes' here and complete the data fields.
You should only enter 'n/a' if the firm is exempt from the PII requirements for all the regulated activities forming part of the RMAR.
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Part 2
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What activities are covered by the policy(ies)?
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You should indicate which regulated activities are covered by the firm’s PII policy or policies.
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If your policy excludes all business activities carried on prior to a particular date (i.e. a retroactive start date), then insert the date here, if not please insert ‘n/a’
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Required terms of PII are set out for personal investment firms in IPRU-INV 13.1.5R and for home finance intermediaries and insurance intermediaries in MIPRU 3.2.4R.
Examples of a retroactive start date:
(1) A firm has a retroactive start date of 01/01/2005 on its policy if:
• A client is advised by the firm to purchase an XYZ policy on 01/03/2004 (i.e. before the retroactive start date).
• The client makes a formal complaint about the sale of XYZ policy to the firm on 01/04/2006 (i.e. while this PII cover is still in place).
• The complaint is upheld, but the firm's current PII Insurer will not pay out any redress for this claim as the transaction took place before 01/01/2005, the retroactive start date in the policy.
Insert '01/01/05' for this question on the RMAR.
(2) A firm does not have a retroactive start date if:
▪ A client is advised by the firm to purchase an XYZ policy on 01/03/2006.
▪ The client makes a formal complaint about the sale of XYZ policy to the firm on 01/04/2006 (i.e. while this PII cover is still in place).
▪ The complaint is upheld, but the firm's current PII Insurer will pay out any redress owed by the firm to the client over any prescribed excess, and to the limit of indemnity provided for. There is no date in the policy before which any business transacted may not give rise to a valid claim.
Insert 'n/a' for this question on the RMAR.
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Annual premium
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This should be the annual premium that is paid by the firm, net of tax and any other add-ons.
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Limit of indemnity
|
You should record here the indemnity limits on the firm's PII policy or policies, both in relation to single claims and in aggregate.
Those firms subject to the Mortgage Credit Directive (MCD) (see MIPRU 3.2.9AR) or the Insurance Mediation Directive (IMD) requirements should state their limit in Euros; those that are not subject to the MCD or IMD should select 'Sterling' from the drop- down list.
Insurance intermediaries, see MIPRU 3.2.7R and select either 'Euros' or 'Sterling' as applicable. Home finance intermediaries that are not MCD credit intermediaries should state their limit in Sterling (see MIPRU 3.2.9R).
For personal investment firms, see IPRU-INV 13.1.9R and 13.1.13R and select either 'Euros' or 'Sterling' as applicable.
If the firm is subject to more than one of the above limits (because of the scope of its regulated activities) and has one PII policy for all of its regulated activities, the different limits should be reflected in the policy documentation. If there is more than one limit, only the highest needs to be recorded in this field.
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Policy excess
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For insurance intermediaries and home finance intermediaries, see MIPRU 3.2.10-14R
For personal investment firms, see IPRU-INV 13.1.25R.
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Increased excess(es) for specific business types (only in relation to business you have undertaken in the past or will undertake during the period covered by the policy)
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If the prescribed excess limit is exceeded for a type or types of business, the type(s) of business to which the increased excess applies and the amount(s) of the increased excess should be stated here.
(Some typical business types include pensions, endowments, FCAVCs, splits/zeroes, precipice bonds, income drawdown, lifetime mortgages, discretionary management.)
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Policy exclusion(s) (only in relation to exclusions you have had in the or will have during the period covered by the policy)
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If there are any exclusions in the firm's PII policy which relate to any types of businesses or activities that the firm has carried out either in the past or during the lifetime of the policy, enter the business type(s) to which the exclusions relate here.
(Some typical business types include pensions, endowments, FCAVCs, splits/zeroes, precipice bonds, income drawdown, lifetime mortgages, discretionary management.)
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Start Date
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The date the current cover began.
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End Date
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The date the current cover expires.
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Insurer name (please select from the drop-down list)
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The firm should select the name of the insurance undertaking or Lloyd's syndicate providing cover. If the PII provider is not listed you should select ‘other’ and enter the name of the insurance undertaking or Lloyd’s syndicate providing cover in the free-text box.
If a policy is underwritten by more than one insurance undertaking or Lloyd's syndicate, you should select
'multiple’ and state the names of all the insurance undertakings or Lloyd's syndicates in the free-text box.
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Annual income as stated on the most recent proposal form
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This should be the income as stated on the firm's most recent PII proposal form. For a personal investment firm, this is relevant income arising from all of the firm's activities for the last accounting year before the policy began or was renewed (IPRU-INV 13.1.8R). For insurance intermediaries and home finance intermediaries this is the annual income given in the firm's most recent annual financial statement from the relevant regulated activity or activities (MIPRU 4.3.1R to MIPRU 4.3.3R).
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Amount of additional capital required for increased excess(es) (where applicable, total amount for all PII policies)
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This should be calculated using the tables in IPRU-INV 13.1.19R44 or MIPRU 3.2.14R44 as applicable. The total of additional capital (i.e. in relation to all of the firm's PII policies) should have been reported under 'additional capital requirements for PII' and/or 'additional own funds for PII' in Section D.
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Amount of additional own funds required for policy exclusion(s)
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Personal investment firms only – this should be calculated in line with IPRU-INV 13.1.23R. The total of additional capital resources (i.e. in relation to all of the firm's PII policies) should have been reported under 'additional capital requirements for PII' and/or 'additional capital resources for PII' in section D.
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Total of additional own funds required
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Personal investment firms only – this is the same figure as in section D, representing the total of additional capital resources required under IPRU-INV 13.1.23R to 13.1.27R for all of the firm's PII policies.
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Section F Threshold conditions
Close links
This section relates to threshold condition 3. Firms should consult COND 2.3, as well as Chapter 11 of the Supervision Manual (‘SUP’).
Sole traders, firms which have permission to carry on retail investment activities only, firms with permission only to advise on P2P agreements (unless that activity is carried on exclusively with or for professional clients) or firms which have permission to carry on only one, or only both of:
-
(a) insurance mediation activity: or
-
(b) home finance activity;
and are not subject to the requirements of SUP 16.4 or SUP 16.5 (requirement to submit annual controllers report; or annual close links reports), will submit these reports in RMAR section F instead.
Controllers
In very broad terms, so far as those required to fill in this part of the return are concerned, the Handbook requires notification of changes in a firm’scontrollers as follows.
A UK domestic firm other than a UK insurance intermediary must notify the FCA of any of the following events concerning the firm:
-
(1) a person acquiring control or ceasing to have control;
-
(2) an existing controller acquiring an additional kind of control or ceasing to have a kind of control;
-
(3) an existing controller increasing or decreasing a kind of control which he already has so that the percentage of shares or voting power concerned becomes or ceases to be equal to or greater than 20%, 30% or 50%;
-
(4) an existing controller becoming or ceasing to be a parent undertaking.
An overseas firm must notify the FCA of any of the following events concerning the firm:
-
(1) a person acquiring control or ceasing to have control;
-
(2) an existing controller becoming or ceasing to be a parent undertaking.
A UK insurance intermediary must notify the FCA of any of the following events concerning the firm:
-
(1) a person acquiring control;
-
(2) a controller:
-
(a) decreasing the percentage of shares held in the firm from 20% or more to less than 20%; or
-
(b) decreasing the percentage of shares held in a parent undertaking of the firm from 20% or more to less than 20%; or
-
(c) decreasing the percentage of voting power which it is entitled to exercise, or control the exercise of, in the firm from 20% or more to less than 20%; or
-
(d) decreasing the percentage of voting power which it is entitled to exercise, or control the exercise of, in a parent undertaking of the firm from 20% or more to less than 20%;
-
(3) an existing controller becoming or ceasing to be a parent undertaking.
A summary of these notification requirements is provided in Annex 1G of SUP 11.
This section of the return replaces the annual controllers reporting requirement in SUP 16.4.5R, which does not now apply to those firms subject only to the RMAR for the purposes of regulatory reporting. Moreover, the exemptions for certain other firms from the existing reporting requirement in SUP 16.4.1G are retained.
Guide for completion of individual fields
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Close links
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|
Has there been a notifiable change to the firm's close links?
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See SUP 11.9. All firms should have notified the FCA immediately if they have become aware that they have become or ceased to be closely linked with another person. If there have been any changes in close links that have not been notified to the FCA, you should do this now. For detailed guidance on what constitutes a close link, see COND 2.3.
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If yes, has the FCA been notified of it?
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See SUP 11.9. All firms should have notified the FCA immediately if they have become aware that they have become or ceased to be closely linked with another person. If there have been any changes in close links that have not been notified to the FCA, you should do this now. For detailed guidance on what constitutes a close link, see COND 2.3.
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Controllers
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Has there been a notifiable change to the firm's controllers including changes to the percentage of shares or voting power they hold in your firm?
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See SUP 11.4. If there have been any changes in controllers that have not been notified to the FCA, you should do this by means of your usual supervisory channels.
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If yes, has the FCA been notified of it?
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See SUP 11.4. If there have been any changes in controllers that have not been notified to the FCA, you should do this by means of your usual supervisory channels.
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Section G Training and competence
[Note: Home purchase, reversion and regulated sale and rent back activity should be included under the ‘advising on mortgages’ heading39 in this section of the RMAR]
Principle 3 of the Principles for Businesses requires firms to take reasonable care to organise and control their affairs responsibly and effectively, with adequate risk management systems. This includes making proper arrangements for individuals associated with a regulated activity carried on by a firm to achieve and maintain competence.
We will use the data we collect in this section to assess the nature of firms’ compliance with training and competence requirements. It will also establish the extent and nature of firms' business, and thereby assess the potential risks posed by firms' business activities.
Firms that have appointed representatives (‘ARs’) should note that the information submitted in this section should include its ARs as well as the firm itself.
Section G: guide for completion of individual fields
39
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General information
39
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3917
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Did the firm do any of the following activities during the reporting period?
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Indicate whether the firm undertook any of the stated activities by selecting “Y” or “N” for each of the columns.
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391
|
Total number of employees at the firm as at the end of the reporting period
|
This should be the total number of employees that worked for the firm as at the end of the reporting period.
Therefore, employees that may have worked for the firm during the period but were not employed as at the end date should not be included.
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|
Of which:
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392
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Number of employees that give advice in each area
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‘Advice’ is given where the sale of a product is based on a recommendation given to the customer on the merits of a particular product.
If employees advise in relation to more than one business type advising on mortgages, advising on non-investment insurance, advising on retail investment products or advising on second (and subsequent) charge mortgages), they should be counted in each applicable field.
Note: in relation to advising on non-investment insurance, this total should not include employees that do not advise retail customers.
Each area should be considered to refer to the four business types in the form.
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39
26
|
Number of individual advisers employed by the firm
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The total should be the actual number of individual advisers employed by the firm, regardless of whether they advise in one or more areas.
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393
|
Number of employees that give advice (FTE)
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This should be the same data as above, but expressed in ‘full time equivalent’ terms.
E.g. if the firm has 20 part time employees that work 50% of normal hours, the figure would be 10.
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39
4
|
Number of employees that supervise others to give advice in each area
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Note the requirements in the Training & Competence Sourcebook (TC 2.1.2R, TC 2.1.3G, TC 2.1.4G and TC 2.1.5R) for employees to be appropriately supervised, and also the competencies that are required for those who supervise others.
If any of these employees carries out supervisory activities in relation to more than one business type, they should be counted in each applicable field.
Each area should be considered to refer to the four business types in the form.
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39
27
|
Number of individual employees with supervisory responsibilities
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The total should be the actual number of individual supervisors at the firm, regardless of whether they supervise in one or more areas.
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39
5
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Number of advisers assessed as competent by the firm in each area
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This is a subset of the ‘number of employees that give advice in each area’ above.
See TC Appendix 1.1R for the detailed training & competence requirements relating to individual activities.
If employees are competent in relation to more than one business type, they should be counted in each applicable field.
Each area should be considered to refer to the four business types in the form.
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39
30
|
Number of advisers assessed as competent in one or more areas
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The total should be the actual number of individuals assessed by the firm as competent in one or more of the four business types specified in columns A-C and E.
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39
18
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Number of fully qualified advisers
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The total number of advisers holding appropriate qualifications to carry on activities 2, 3, 4, 6, 12 and 13 in TC Appendix 1.1.1 R (other than in relation to a Holloway sickness policy where the Holloway policy special application conditions are met).
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39
19
|
Number of advisers holding a valid Statement of Professional Standing (SPS)
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The total number of retail investment advisers holding a valid SPS from an accredited body.
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39
6
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Number of advisers that hold an appropriate qualification in each area
|
This is a subset of the ‘number of employees that give advice in each area’ above.
In the case of certain activities, TC 2 imposes requirements on firms in relation to their employees and passing examinations.
The relevant activities to which TC applies and require employees to obtain appropriate qualifications can be found in TC Appendix 1. Then appropriate qualifications for these activities can be found in TC Appendix 4E.
If advisers have appropriate qualifications in relation to more than one business type, they should be counted in each applicable field.
Each area should be considered to refer to the four business types in the form.
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39
29
|
Number of individual advisers holding at least one appropriate qualification
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The total should be the actual number of individuals holding at least one appropriate qualification for advising on mortgages, acting as a retail investment adviser, or advising on second (and subsequent) charge mortgages.
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|
39
25
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Number of employees that left the firm during the reporting period
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The total should be the actual number of employees whose last day of employment fell within the reporting period.
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39
7
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Number of advisers that left the firm during the reporting period
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This is the total number of advisory employees whose last day of employment fell within the reporting period.
If any of these advisers used to carry out advisory activities in relation to more than one business type, they should be counted in each applicable field.
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39
28
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Number of individual advisers that left the firm during the reporting period.
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The total should be the actual number of individual advisers whose last day of employment fell within the reporting period.
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Non-investment insurance (retail customers) 39
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|
39
20
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Which types of non-investment insurance advice were provided by the firm in the reporting period?
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For each type of advice, the firm should indicate whether or not advice has been provided on that basis / business type.
Fair Analysis of the Market
If an insurance intermediary informs a customer that it gives advice on the basis of a fair analysis of the market, it must give that advice on the basis of an analysis of a sufficiently large number of contracts of insurance available on the market to enable it to make a recommendation, in accordance with professional criteria, regarding which contract of insurance would be adequate to meet the customer's needs. (See ICOBS 5.3.3R, ICOBS 4.1.6R and ICOBS 4.1.8G).
Restricted – Multi-tie
A firm provides advice on products selected from a limited number of provider firms.
Restricted – Single-tie
A firm provides advice on products selected from one provider firm only.
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Mortgages (and second and subsequent charge mortgages) 39
|
|
39
21 and 22
|
Which types of mortgage advice were provided by the firm in the reporting period?
What types of second (and subsequent) charge mortgage advice were provided by the firm in the reporting period?
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For each type of advice, the firm should indicate whether or not advice has been provided on that basis / business type.
42
Firms should refer to MCOB 4.4A when answering these questions. 42
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|
Retail Investment Advice39
|
|
39
23
|
Which types of retail investment advice were provided by the firm in the reporting period?
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Independent
For a retail investment firm to provide independent advice
its personal recommendations must be based on a comprehensive and fair analysis of the relevant market, and be unbiased and unrestricted (COBS 6.2A.3R).
Restricted
A retail investment firm provides restricted advice if:
(a) it makes personal recommendations to retail clients in relation to retail investment products which are not independent advice; or
(b) it provides basic advice.
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39
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39
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39
|
39
|
Clawed back commission (retail investment firms only)
Commission is typically paid to advisers in two main ways:
-
(1) non-indemnity commission – this is where payments from providers/lenders to advisers are non-refundable should the policy lapse, cancel or be surrendered.
-
(2) indemnity commission – this is colloquially known as 'up-front' commission and describes the situation where a provider would pay an adviser an amount of money based on a percentage of the first year's premiums for a regular premium contract. This sum is paid immediately on commencement, on the assumption that the policy will stay in force for a number of months/years ('the earnings period'). Should the customer stop paying premiums within the 'earnings period' (generally between 24 and 48 months), then the provider would ask the adviser to repay the 'unearned' commission. This is known as 'clawback'.
|
Clawed back commission (retail investment firms only)
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|
39
13
|
Clawed back commission by number:
|
Number of policies where cancellations have led to commissions being clawed back during the reporting period.
|
|
39
14
|
Clawed back commission by value:
|
Total value of clawed back commission during the period.
|
Sub heading: Professional standards data39
|
39
Professional Standards Data
|
|
24
|
Please provide the following information for each of the retail investment advisers employed by the firm as at the end of the reporting period:
|
Adviser ID
|
|
Surname
Forename
Individual Reference Number (IRN)
Please enter the adviser’s IRN if they have one.
If the adviser has an IRN, no further ID details are required and the firm should move on to complete the ‘adviser qualification’ questions.
NI Number, Date of Birth, Passport Number, Nationality
If an adviser does not have an IRN, the firm should enter both a National Insurance (NI) number and Date of Birth for unique identification or, if they do not have an NI number, Date of Birth, current Passport Number and Nationality. Nationality refers to the country issuing the passport from which the number is provided. For example, the nationality of a person in possession of a British passport issued by HM Passport Office is “British”.
This information should only be provided in the appropriate combinations; completing only NI number and Nationality, for instance, would not be acceptable.
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|
Adviser Qualification
|
|
Part Qualified, Fully Qualified
For each retail investment adviser, the firm should indicate whether the adviser is part or fully qualified by selecting “Y” or “N” from the dropdown options.
Accredited Body
For each retail investment adviser, the firm should indicate the accredited body from which the adviser has obtained a Statement of Professional Standing (SPS). If no SPS is held, “No SPS” should be selected from the dropdown.
Activity Start Date
For each retail investment adviser, the firm should provide the date at which the adviser became part or fully qualified, as applicable.
SPS Start Date
For each fully qualified retail investment adviser, please provide the date of issue for the adviser’s current SPS. If no SPS is held, this field is not required.
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Section H Conduct of business (‘COBS’) Data
In this section we are seeking data from firms in relation to general conduct of business and monitoring of appointed representatives.
We will use the data collected in this section to establish the extent and nature of firms’ business, and thereby assess the potential risks posed by firms’ business activities.
Firms that have appointed representatives (‘ARs’) should note that the information submitted in this section should take account of the business generated by its ARs as well as the firm itself.
General COBS data
In this sub-section we are requesting general information on the firm’s conduct of business.
Monitoring of appointed representatives
An appointed representative (‘AR’) is a person (other than an authorised person) who:
-
(1) is a party to a contract with an authorised person who:
-
(a) permits or requires him to carry on business of a description prescribed in the Appointed Representatives Regulations; and
-
(b) complies with such requirements as are prescribed in those Regulations; and
-
(2) is someone for whose activities in carrying on the whole or part of that business his principal has accepted responsibility in writing; and who is therefore an exempt person in relation to any regulated activity comprised in the carrying on of that business for which his principal has accepted responsibility.
A firm has significant responsibilities in relation to an AR that it has appointed, which are set out in detail in SUP 12. In summary, the firm is responsible, to the same extent as if it had expressly permitted it, for anything the appointed representative does or omits to do, in carrying on the business for which the firm has accepted responsibility.
Before a firm appoints a person as an appointed representative, and afterwards on a continuing basis, it should take reasonable care to ensure that:
-
(1) the appointment does not prevent the firm from satisfying and continuing to satisfy the threshold conditions;
-
(2) the person:
-
(a) is solvent;
-
(b) is suitable to act for the firm in that capacity; and
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(c) has no close links which would be likely to prevent the effective supervision of the person by the firm; and
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(3) the firm has adequate:
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(a) controls over the person’sregulated activities for which the firm has responsibility (see SYSC 3.1); and
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(b) resources to monitor and enforce compliance by the person with the relevant requirements applying to the regulated activities for which the firm is responsible and with which the person is required to comply under its contract with the firm. Accordingly, firms are required to monitor and oversee the activities of their ARs. It is the firm’s responsibility to be able to demonstrate that it has adequate procedures and resources in place to monitor these activities.
By collecting the high level data required in this sub-section, we will be able to gain an understanding of the methods that firms are employing to remain in compliance with the monitoring requirements. This will be used to inform thematic and/or firm- specific work in this area.
Guide for completion of individual fields
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General COBS data
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Do regulated activities form the core business of the firm?
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‘Core business’ for these purposes is the activity from which the largest percentage of the firm’s gross income is derived.
Note for an authorised professional firm (‘APF’) specifying that its core business is ‘professional services’: if the firm’s income from regulated activities is 50% or more of its total income (disregarding a temporary variation of not more than 5% over the preceding year’s figure), then it should have regard to IPRU-INV 2.1.2R (4) and give notification to the FCA.
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If not, specify type of core business
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The firm should specify its core business from the drop-down list.
You should select Other if none of the categories is applicable to the firm’s business, e.g. loss assessor, professional services provided by an APF.
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Monitoring of Appointed Representatives (‘ARs’)
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Number of ARs registered with the firm as at the end of the reporting period
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Total number of ARs for which the firm has regulatory responsibility, as at the end of the reporting period.
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Of which, number of ‘secondary’ ARs as at the end of the reporting period
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An AR is a secondary AR if:
• the activities for which it is exempt are limited to insurance mediation activities only; and
• its principal purpose is to carry on activities other than insurance mediation activities.
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Of which, number of introducer ARs as at the end of the reporting period
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See Glossary definition
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Number of advisers within ARs as at the end of the reporting period
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This should be the total of advisory staff across all of the firm’sappointed representatives. Advisory staff are those that advise customers on the merits of purchasing a particular product.
By definition this total will not include staff at introducer ARs.
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Does the firm have appropriate systems and procedures in place to ensure that the activities of its ARs are effectively monitored and controlled?
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A summary of the firm’s responsibilities under SUP 12 is set out under the sub-heading “monitoring of appointed representatives” above.
The firm should be able to demonstrate that it has been in compliance with the requirements in SUP 12 throughout the reporting period.
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Number of ARs that have been subject to monitoring visits by the firm during the reporting period.
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This is one of the ways in which firms with ARs may fulfil their responsibilities under SUP 12.
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Number of ARs that have been subject to file reviews by the firm during the reporting period.
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This is one of the ways in which firms with ARs may fulfil their responsibilities under SUP 12.
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Number of ARs that have been subject to financial checks by the firm during the reporting period.
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This is one of the ways in which firms with ARs may fulfil their responsibilities under SUP 12.
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Has any other monitoring of ARs by the firm taken place?
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If the firm uses other methods to fulfil its monitoring responsibilities under SUP 12, you should state ‘yes’ here.
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Section I Supplementary product sales data
Most of the product sales data (‘PSD’) required by the FCA is collected quarterly from product providers. However, this process does not include all types of non-investment insurance contract, and also leaves other gaps in data on sales, which we aim to fill by means of the data collected in this section.
We use this data in conjunction with PSD to identify market trends and thus inform our thematic supervision work. In addition to this, we may use the combined sales data to form a view about the state of affairs of individual firms, which may inform supervisory or other action.
Firms that have appointed representatives (‘ARs’) should note that the information submitted in this section should also take account of the business of its ARs as well as the firm itself.
(i) Non-investment insurance product information
In this section firms are asked for aggregate data on their advising and arranging activities (for non-investment insurance contracts with retail customers). The information required is an indication of the product types in which the firm has been active during the reporting period, and a further indication of how significant this activity is (i.e. whether it forms more than 40% by premium of all of the firm’s retail non-investment insurance activities).
This information enables us to ascertain the importance of each product type to the firm and to target thematic work in this area.
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Total non-investment insurance premium derived from retail customers (annualised)
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Regular policy premiums received for a policy should be reported only once as an annualised figure in the return for the period that covers the date of the sale. There is then no need to report in subsequent returns. An annualised figure is also required if a policy premium is paid in one single payment.
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(ii) non-investment insurance chains
It is common practice in the non-investment insurance market for some firms to pass their business to another intermediary rather than directly to the product provider, forming a ‘chain’. Product Sales Data only identifies the firm that has submitted the business to the product provider, although this may not necessarily be the intermediary that originated the sale. This section captures data on sales that form part of chains. Collecting information on gross and net brokerage (as outlined in Sub-section B1 above) gives us some information about the extent to which a firm is part of a chain, and to supplement this, we are requesting the following data in this section:
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(1) whether transactions in the listed product types have been passed up a chain;
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(2) whether this business is significant. ‘Significant’, in this context, is where the premium collected in relation to business forming part of a chain amounts to (a) more than 40% of premium collected for all non-investment insurance business, or (b) more than 40% of premium collected for all retail business in a particular product; and
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(3) whether, in relation to this business, the firm has dealt directly with the customer during the reporting period (i.e. has been the first intermediary in the chain).
[Note: Lloyd’s brokers are exempt from the reporting requirement in this section]
Guide for completion of individual fields
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(i) non-investment insurance contracts – product information
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Please indicate in column A each product type where the firm has advised or arranged transactions for retail customers during the reporting period
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You should indicate in column A for each relevant product.
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Please indicate in column B where the firm’s business for retail customers in the product type formed more than 40% by premium of all of its non-investment insurance activities.
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You should indicate in column B for each relevant product, based on an estimate of the percentage of business. If you think the product might account for more than 40% of business but are not sure, you should indicate that it does.
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(ii) non-investment insurance chains
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Total non-investment insurance premium derived from retail customers
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You should state here the total of premiums payable by Retail customers during the reporting period in relation to non- investment insurance products.
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Of this business, please indicate in column D where this business is significant (see notes above)
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If this business is significant (see definition above) for one or more product types, this should be indicated in column D.
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Product types:
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The product types in this table are defined in the Interim Prudential sourcebook for insurers (‘IPRU(INS)’).
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Section J Data required for calculation of fees
[Note: Home purchase, reversion and regulated sale and rent back activity should be included under the home finance headings in this section of the RMAR]
This information is required so that we can calculate the fees payable by firms in respect of the FCA, FOS and the FSCS.
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Data for fees calculations
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Firms will need to report data for the purpose of calculating FCA, FOS and FSCS levies.
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FCA
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The relevant information required is the tariff data set out in FEES 4 Annex 1AR Part 3 under fee-blocks A.13, A.18 and A.19. Note that firms are required to report tariff data information relating to all business falling within fee blocks A.13/A.18/A.19 and not simply that relating to retail investments.
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FOS
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The relevant information required is the tariff data set out in FEES 5 Annex 1R industry blocks 8, 9, 16 and 17. Note that firms are required to report tariff data information relating to all business falling within industry blocks 8/9, 16 and 17.
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FSCS
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The relevant information required is the tariff data set out in classes B2, C2, D2, and E2, FEES 6 Annex 3R. Note that firms are required to report tariff data information relating to all business falling within classes B2, C2, D2 and E2, FEES 6 Annex 3R.
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Personal investment firms and firms whose regulated activities are limited to one or more of: insurance mediation activity, home finance mediation activity, or retail investment activity, are required to complete section J of the RMAR.
Firms which do not yet have data for a full 12 months ending on their accounting reference date (for example if they have not traded for a complete financial year by the time of the accounting reference date) should complete Section J with an 'annualised' figure based on the actual income up to their accounting reference date. That is, such firms should pro-rate the actual figure as if the firm had been trading for 12 months up to the accounting reference date. So for a firm with 2 months of actual income of £5000 as at its accounting reference date, the 'annualised' figure that the firm should report is £30,000.
The guidance in the following table sets out the rules which related to the data required in Section J of SUP 16 Annex 18AR.
Section K Adviser charges
In this section we are seeking data from firms about adviser charges in respect of a firm providing a personal recommendation to a retail client on a retail investment product (COBS 6.1A and COBS 6.1B). We will use the data we collect to monitor and analyse the way these firms comply with the rules on adviser charges.
For the purposes of this guidance on section K and the field labels used on the data collection form, it has been assumed that the form will be completed on the default accruals basis set out in paragraph 15 in the accounting principles section of this Annex. Where a firm elects to report on a cash basis, in accordance with paragraph 15A in the accounting principles section of this Annex, references to the amount due within the reporting period should be read to mean the amount received within the reporting period.
The data in this section should only relate to the provision of a personal recommendation by the firm to a retail client for a retail investment product (or any related service provided by the firm).
Firms that have appointed representatives (‘ARs’) should include data from their ARs in the information submitted in this section.
Where firms are required to report data to two decimal places, firms should round the data to two decimal places (using a 5 in the third decimal place to round up) rather than report the data on a truncated basis. For example, two-thirds (2/3) should be reported as 0.67.
If a firm exclusively provides independent advice or restricted advice, the sections of the form not relevant to the firm should be left blank. This is illustrated in example 1.
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Example 1 – Completing the form where the firm only provides either independent advice or restricted advice
A firm that exclusively provides independent advice would need to complete sections 1, 3 and 4 (columns A, B and E), leaving section 2 and columns C and D of section 4 blank.
A firm that exclusively provides restricted advice would need to complete sections 2, 3 and 4 (columns C, D and E), leaving section 1 and columns A and B of section 4 blank.
A firm providing both independent and restricted advice would need to complete sections 1 to 4 as appropriate.
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Any revenue reported should be exclusive of VAT levied on the retail client (if applicable).
The way retail clients pay an adviser charge (columns A and B for rows 2 to 5 and 7 to 10)
Firms are required to provide a breakdown of the data provided in rows 2 to 5 and 7 to 10 based on the way in which a retail client pays their adviser charge.
Column A should include data on the adviser charges that are paid directly by the retail client. This would include, for example, where the retail client paid the firm directly through a cheque or bank transfer or where a payment was made on behalf of the retail client by the retail client’s lawyer.
Where the adviser charge is facilitated by a retail investment product provider or platform service provider, this should be reported in column B.
Guide for completion of individual fields
In row 1, firms should select one of ‘Independent/Restricted/Both/Did not provide advice42’ to indicate the type(s) of advice provided by the firm. Firms providing independent advice only should then complete sections 1, 3 and 4. Firms providing restricted advice only should then complete sections 2, 3 and 4. Firms providing both independent advice and restricted advice should complete all four sections. Firms that did not provide advice during the reporting period should select ‘Did not provide advice’ and complete the accounting basis question. Other sections should be left blank.42
Retail investment product revenue from adviser charges (rows 2, 3, 7 and 8)
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Revenue from all initial adviser charges including initial, one-off and ad hoc adviser charges (rows 2 and 7)
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Firms should report the total revenue from distinct one-off advice services, being those services that are not covered by an ongoing adviser charge, as at the end of the reporting period. This would include, for example, revenue from initial, one-off and ad hoc adviser charges, irrespective of whether the charge is paid as a single payment or through regular instalments.
Where an initial adviser charge is paid through regular instalments, which is only permitted in limited cases (as set out in COBS 6.1A.22R), only the amounts due within the reporting period should be reported. This is illustrated in example 2.
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Example 2 - Reporting revenue from initial adviser charges payable in instalments
A firm giving independent advice provides advice to a retail client about a retail investment product where regular contributions are being made and there is a £600 initial adviser charge payable in two equal amounts – now and in 12 months’ time. Firms should report £300 in row 2, as this is the amount due from that retail client within the reporting period. The remaining £300 of the total adviser charge payable would be reported for a future reporting period when it is due from the retail client.
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Revenue from ongoing adviser charges (rows 3 and 8)
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Firms should report the total revenue due within the reporting period for adviser charges for ongoing services which are not initial charges.
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Where a firm has an agreement to provide both initial and ongoing advice, the revenue for the initial and ongoing advice services should be reported separately in rows 2 and 3 respectively for independent advice, and 7 and 8 for restricted advice.
Where a firm charges a retail client a fee for advice on a retail investment product and a pure protection contract or mortgage, firms should only report the adviser charge that relates to the retail investment product. This is illustrated in example 3.
If a firm makes a management charge which covers adviser charges and charges for services that do not relate to a personal recommendation on retail investment products, then it should report the full amount of the management charge received. Firms should not differentiate between the amounts relevant to the different services. For example, if a firm makes a management charge for a non-discretionary management service that predominantly relates to advice on stocks and shares, but provides personal recommendations on retail investment products as part of this service, then it should report the whole of this charge.
If the adviser charge is partially paid directly by the retail client and partially facilitated by a retail investment product provider, the proportion of the adviser charge paid through each method should be reported separately on the form in the relevant columns. This is illustrated in example 4.
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Example 4 – Reporting adviser charges that are paid by retail clients from more than one source
A retail client agrees to pay £1,000 for initial advice provided by a firm giving independent advice for a single contribution investment. The retail client pays £600 directly from their bank account, with £400 facilitated by a platform service provider. The form would be completed as follows:
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Types of advice provided
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A
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1
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Indicate the type(s) of advice provided by the firm
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Independent
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Section 1 – Independent advice
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A
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B
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Adviser charges paid direct by retail clients
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Adviser charges facilitated by product providers or platform service providers
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Retail investment products revenue from adviser charges (monetary amount)
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2
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Revenue from all initial adviser charges including initial, one-off and ad hoc adviser charges
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£600
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£400
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3
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Revenue from ongoing adviser charges
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Payments of initial adviser charges (number)
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4
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Aggregate number of initial adviser charges payable as lump-sum payments due from retail clients within the reporting period
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0.60
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0.40
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5
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Aggregate sum of the proportion of initial adviser charges, payable through regular instalments, due from retail clients within the reporting period
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Please note: for the purpose of this example, rows 4 to 5 are also completed.
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If a firm offsets the adviser charge due from the retail client with trail commission received from an investment product provider for investments held by that retail client before 31 December 2012, firms should report the total adviser charge that is agreed with the retail client. This is illustrated in example 5. The conditions under which a firm may receive such commission are set out in COBS 6.1A.4AR and there is further guidance at COBS 6.1A.4AAG.
Payments of initial adviser charges (rows 4, 5, 9 and 10)
The data reported in this section of the form relates to the number of initial advice services provided within the reporting period, as at the end of the reporting period. This would include the number of services for which there are initial, one-off and ad hoc adviser charges. The data provided should be reported to two decimal places.
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Aggregate number of initial adviser charges payable as lump sum payments due from retail clients within the reporting period (rows 4 and 9)
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Firms should report the total number of initial adviser services provided where the adviser charge is payable as a single payment and due from retail clients in the reporting period, i.e. the retail client pays the entire initial adviser charge in one payment. Data reported in this section should be broken down by the way the adviser charge is paid. Where an individual retail client pays the initial adviser charge through more than one source, the proportion of the total payment made by that individual retail client should be identified and reported as a fraction to two decimal places in the applicable columns, as in example 4 above.
If an initial adviser charge is not paid in full, it should be recorded under row 5 where independent advice is provided or row 10 where restricted advice is given.
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Aggregate sum of the proportion of initial adviser charges, payable through regular instalments, due from retail clients within the reporting period (rows 5 and 10)
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An initial adviser charge may be structured to be payable over a period of time when it relates to a retail investment product for which an instruction from the retail client for regular payments is in place and the firm has disclosed that no ongoing personal recommendations or service will be provided (COBS 6.1A.22R(2)).
Firms should calculate the proportion of initial adviser charges, payable through regular instalments, that were due from each retail client within the reporting period. Each instalment due within the reporting period should be captured by the firm as a fraction expressed as a decimal, to two decimal places, representing the amount paid off as a proportion of the amount owed. The sum of these proportions should be reported in the appropriate data field (row 5 for independent advice and row 10 for restricted advice) to two decimal places.
Data reported in this section should be broken down by the way the adviser charge is paid. Where the retail client pays an initial adviser charge through more than one source, the proportion of the charge paid through each source should be identified and reported in the applicable column.
Data for rows 5 and 10 can be calculated either using (1) the length of the repayment period, if these instalments are of equal value or (2) the amount paid. These two methods are outlined below (both methods should arrive at the same answer).
(1) For each retail client calculate the number of months in the reporting period in which equal instalments are made divided by the total number of months in which payments are due to be made. Report the sum of the proportions based on payment mechanism and type of advice in the appropriate field.
(2) For each instalment calculate the amount paid divided by the total amount due. Report the sum of the proportions based on payment mechanism and type of advice in the appropriate field.
This is illustrated in examples 6 and 7.
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Example 6 – Reporting the number of initial adviser charges invoiced as regular payments
An firm giving independent advice provides advice to retail client A about an investment where regular contributions are being made and a £600 initial adviser charge is payable in two equal amounts – now and in 12 months’ time. Firms should report 0.50 in row 5 for retail client A, as half the total initial adviser charge was payable within the reporting period. 0.50 would also be reported in a future reporting period, when the remaining adviser charge is due from retail client A.
The same firm provides advice to another retail client B about an investment where regular contributions are being made. A £900 initial adviser charge, payable in three equal instalments over the next three reporting periods, is agreed. 0.33 would be reported in row 5 for retail client B, as one-third of the total initial adviser charge is payable as at the end of the reporting period.
Reflecting the agreements with retail clients A and B, the form would be completed as follows:
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SUP_16_ann_18B_01.pdf
SUP_16_ann_18B_02.pdf
Number of one-off advice services (rows 6 and 11)
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Total number of initial advice services, including initial, one-off and ad hoc advice services, provided within the reporting period (rows 6 and 11)
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Firms should report the total number of distinct, chargeable one-off advice services provided to retail clients during the reporting period. This includes any advice given that was not funded through an ongoing adviser charge, which could include, for example, initial, one-off and ad hoc advice services for which there is a corresponding initial adviser charge.
Rows 6 and 11 measure the number of one-off advice services provided to retail clients in the reporting period. Where the same retail client received more than one such advice service, such as an initial advice service and a separate ad hoc advice service that was funded through a separate adviser charge, this should be reported as two one-off advice services.
Any advice agreements that were cancelled, with no initial adviser charge being paid, or where any initial charge paid was returned to the retail client, should not be reported. However, any initial advice services where the retail client paid an adviser charge to the adviser, even if the retail client did not act on the recommendations of that adviser, should be reported.
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To illustrate the difference between data reported by an independent advice firm in row 6 and that previously provided in rows 4 and 5 (or where restricted advice has been provided, the difference between the data reported in row 11 and that previously provided in rows 9 and 10) please see example 8.
SUP_16_ann_18B_03.pdf
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To extend this example into the next reporting period (rp2):
• Assume the same firm provided an initial advice service to four retail clients in the reporting period rp2 but did not provide any ad hoc services to any other retail clients.
• Each retail client paid the adviser charges for the initial advice services by a lump sum within the reporting period.
• The retail client that received an initial advice service on an investment where regular contributions were being made in the previous reporting period (rp1), and was paying their adviser charge in two equal instalments across two reporting periods, was due to pay the final instalment within the reporting period rp2.
Again assuming all retail clients paid the adviser charge directly from their bank account and independent advice was given by the firm, the form for reporting period rp2 would be completed as follows:
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SUP_16_ann_18B_04.pdf
Retail clients paying for ongoing advice services (rows 12 – 14)
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Number of retail clients paying for ongoing advice services at the end of the reporting period (row 12)
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Firms should report the number of retail clients paying for ongoing advice services (i.e. paying ongoing adviser charges) at the end of the reporting period.
This would include any retail clients who have an ongoing adviser charging agreement, even if the adviser charges due are, fully or partially, offset with trail commission received from a retail investment product provider in respective of an investment held by that retail client before 31 December 2012. Any retail clients on a contract entered into before 31 December 2012, whereby the retail client has not entered into an ongoing adviser charging agreement and any ongoing advice received is fully funded through provider commission, should be excluded. Any such commission payments would need to meet the rules in COBS 6.1A.4AR and COBS 6.1A.4AAG.
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Number of retail clients who start paying for ongoing advice services during the reporting period (row 13)
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Firms should report the number of retail clients that started paying for an ongoing advice service (i.e. paying ongoing adviser charges) within the reporting period. This could include:
• new retail clients to the firm that agreed to start paying for an ongoing advice service;
• existing retail clients of the firm that may, for example, have previously received an initial advice service but had started paying for ongoing advice in the reporting period;
existing retail clients of the firm that were previously on a commission-based agreement established before 31 December 2012, but moved to an adviser charging agreement and started paying ongoing adviser charges in the reporting period.
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Number of retail clients who stop paying for ongoing advice services during the reporting period (row 14)
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Firms should report the number of retail clients that were paying an adviser charge for ongoing advice during the reporting period, but stopped paying for ongoing advice by the end of the reporting period.
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In completing rows 12 to 14, some firms may find it easier to report the number of ongoing advice agreements with retail clients rather than the number of retail clients receiving ongoing advice. For example, if a firm has a single advice agreement with a couple, this agreement can be reported as ‘1’ on the return even though, in effect, two retail clients are receiving advice. In contrast, if a firm has separate advice agreements for each individual member of the couple, this should be reported as ‘2’ on the return.
Types of adviser charging structures (rows 15 – 22)
Firms should provide data for all charging structures which are relevant to their firm, with those that are not relevant left blank. The minimum and maximum adviser charge reported should be reported to two decimal places.
Some firms may operate a range of different adviser charges relating to different advice services they offer or the amount invested by a retail client, such as 0.25% for a basic ongoing advice service and 0.75% for a premium ongoing service. In this example, 0.25% should be reported as the minimum adviser charge in row 20 and 0.75% as the maximum. Likewise, if 0.75% was charged for the first £50,000 under advice and 0.50% for amounts exceeding £50,000 – 0.50% should be reported as the minimum and 0.75% as the maximum.
Where a firm charges different hourly rates dependent on which individual in the firm undertakes work on behalf of the retail client, firms should ensure that their typical charging structure reflects, as closely as practicable, the total adviser charge the retail client will pay. So, for example, where it is unlikely that a retail client could simply pay for one hour of a paraplanner’s time, as an adviser would always need to be involved to provide a personal recommendation, it would be misleading to quote the paraplanner’s hourly rate as the minimum hourly adviser charge levied by the firm. Instead the minimum charge should be based on the total adviser charge payable for the service as a whole.
The data provided in this section can be based on the firm’s published tariff or price lists for disclosing the costs of adviser services to retail clients and will only require updating as and when the tariff is updated (although firms are required to resubmit this data in every reporting period). The only exception to this will be when the firm offers a combined charging structure (reported in rows 18 and 22), such as where there is a fixed fee and also a percentage of investment charge. Under these types of combined charging structure arrangements, firms should record the actual minimum and maximum charges charged in the reporting period. For example, where the firm’s charging structure is a combination of a fixed fee element and a percentage basis, the firm will need to work out what the actual maximum and minimum adviser charges charged in the reporting period were in order to report values as a monetary amount.
Where a firm has no range in their charging structure, the minimum and maximum adviser charges should be recorded as the same.
Where a retail client agrees an initial adviser charge for a retail investment product for which an instruction for regular contributions is in place and the adviser charge is payable in instalments, to complete rows 15 to 22 firms should report the total adviser charge, even if that advice is paid over different reporting periods. This is illustrated in example 9.
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Example 9 – Reporting the adviser charging structures invoiced as regular payments
A firm provides advice on a retail investment product where regular contributions are being made, with a 2% adviser charge payable in three equal instalments over different reporting periods. For the purpose of completing row 16, the adviser charge would be 2.00%.
Likewise, if the adviser charge was £600 as a fixed fee payable in three equal instalments over different reporting periods, for the purpose of completing row 17, the adviser charge would be £600.00.
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Where an ongoing adviser charge is payable more frequently than once a year (e.g. the ongoing adviser charge is payable monthly, quarterly or six-monthly), the annualised amount due from the retail clients should be reported in rows 20 and 21. This is illustrated in example 10.
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Example 10 – Reporting ongoing adviser charging structures where retail clients pay the ongoing adviser charge on a monthly, quarterly or six-monthly basis
A firm charges its retail clients between £20 and £50 per month for ongoing advice. For the purpose of completing row 21, the annual amount due from the firm’sretail clients should be reported. So, in this example, the minimum ongoing adviser charge would be £240 and the maximum £600.
Another firm charges its retail clients a flat 0.5% of assets under advice for providing an ongoing advice service during the year. Even where this charge is levied monthly, quarterly or six-monthly, 0.50% should be reported in row 20.
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