CASS Sch 1 Record keeping requirements

The aim of the guidance in the following table is to give the reader a quick overall view of the relevant record keeping requirements.

It is not a complete statement of those requirements and should not be relied on as if it were.

CASS 2.1.9 R

A personal investment firm that temporarily holds a client's designated investments

Client details and any actions taken by the firm

3 years (from the making of the record)

CASS 2.3.6 R (1)(c)

Safe custody: arrangements for clients ordinarily outside the United Kingdom

The steps taken and result under CASS 2.3.6 R (1)(c)

On determination that client does not wish to execute agreement

3 years

CASS 2.6.15 R

Client custody assets held or received by or on behalf of a client or which the firm has arranged for another to hold or receive

Full details

On receipt

3 years

CASS 2.6.16 R

Safe custody investments used for stock lending activities

The identity of safe custody investments available to be lent, and those which have been lent

On receipt

3 years

CASS 4.3.111 R

Client money

Sufficient records to show and explain firm's transactions and commitments

Maintain current full details

3 years (after records made)

CASS 4.4.24 R (3)

Client money shortfall

Each client's entitlement to client money shortfall at the failed bank

Maintain up to date records

Until client repaid

CASS 4.4.25 R (3)

Client money shortfall

Each client's entitlement to client money shortfall at the failed intermediate broker, settlement agent or OTC counterparty

Maintain up to date records

Until client repaid

CASS 4.4.31 R (3)

Client money shortfall

Each client's entitlement to client money shortfall at the failed intermediate broker, settlement agent or OTC counterparty

Maintain up to date records

Until client repaid3

CASS 5.1.1 R (4)2

Record of election of compliance with CASS 5.8 to CASS 5.8 provisions2

Record of compliance with CASS 5.8 to CASS 5.8 provisions on client money2

Not specified2

Not specified2

CASS 5.2.3 R (2)2

Holding client money as agent2

The terms of the agreement2

Not specified2

Six years2

CASS 5.4.4 R (2)2

Adequacy of systems and controls2

Written confirmation of adequate systems and controls from its auditor2

Not specified2

Not specified2

CASS 5.5.84 R2

Client money calculation2

Whether the firm calculates its client money requirements according to CASS 5.5.84 R or CASS 5.5.84 R2

Not specified2

Not specified2

CASS 5.5.84 R2

Transactions and commitments for client money2

Explanation of the firm's transactions and commitments for client money2

Not specified2

Three years23

CASS 5.8.3 R (1)2

Client's title to a contract of insurance2

Identity of such documents and/or property and dates received and delivered to client2

Not specified2

Three years2

3CASS 6.1.17 R

Record of election to comply with the MiFID custody chapter

Record of election to comply with the MiFID custody chapter, including the date from which the election is to be effective

Date of the election

5 years (from the date the firm ceases to use the election)

3CASS 6.3.1R (4)

Appropriateness of a MiFID investment firm's selection of a third party

Grounds upon which a MiFID investment firm satisfies itself as to the appropriateness of the firm's selection of a third party to hold financial instruments belonging to clients

Date of the selection

5 years (from the date the firm ceases to use the third party to hold financial instruments belonging to clients)

3CASS 6.4.3 R

Details of clients and financial instruments used for the firm's own account or the account of another client of the firm

Details of the client on whose instructions the use of the financial instruments has been effected and the number of financial instruments used belonging to each client

Maintain up to date records

5 years (from the date the record was made)

3CASS 6.5.1 R

Financial instruments held for each client and the firm's own financial instruments

All that is necessary to enable the firm to distinguish financial instruments held for one client from financial instruments held for any other client, and from the firm's own financial instruments

Maintain up to date records

5 years (from the date the record was made)

3CASS 6.5.2 R

Financial instruments held for clients

Accurate records toensure thecorrespondence between the financial instruments held for each client and the financial instruments held by the firm and third parties

Maintain up to date records

5 years (from the date the record was made)

3CASS 7.1.3R(3)4

Record of election to comply with the MiFID client money chapter

Record of election to comply with the MiFID client money chapter, including the date from which the election is to be effective

Date of the election

5 years (from the date the firm ceases to use the election)

3CASS 7.4.10 R

Appropriateness of a MiFID investment firm's selection of a third party

Grounds upon which a MiFID investment firm satisfies itself as to the appropriateness of the firm's selection of a third party to hold client money

Date of the selection

5 years (from the firm ceases to use the third party to hold client money)

3CASS 7.6.1 R

Client money held for each client and the firm's own money

All that is necessary to enable the firm to distinguish client money held for one client from client money held for any other client, and from the firm's own money

Maintain up to date records

Five years (from the date the record was made)

3CASS 7.6.2 R

Client money held for each client

Accurate records to ensure the correspondence between the records and accounts of the entitlement of each client for whom the firm holds client money with the records and accounts of the client money the firm holds in client bank accounts and client transaction accounts

Maintain up to date records

Five years (from the date the record was made)

3CASS 7.6.7 R

Internal reconciliation of client money balances

Explanation of method of internal reconciliation of client money balances used by the firm, and if different from the standard method of internal client money reconciliation, an explanation as to how the method used affords equivalent degree of protection to clients, and how it enables the firm to comply with the client money(MiFID business) distribution rules

Date the firm starts using the method

5 years (from the date the firm ceases to use the method)

3CASS 7.9.21R (3)

Client money shortfall

Each client's entitlement to client money shortfall at the failed bank

Maintain up to date records

Until client is repaid

3CASS 7.9.23R (3)

Client money shortfall

Each client's entitlement to client money shortfall at the failed bank

Maintain up to date records

Until client is repaid

3CASS 7.9.24R (3)

Client money shortfall

Each client's entitlement to client money shortfall at the failed bank

Maintain up to date records

Until client is repaid

3CASS 7.9.30R (3)

Client money shortfall

Each client's entitlement to client money shortfall at the failed intermediate broker, settlement agent or OTC counterparty

Maintain up to date records

Until client is repaid

3CASS 8.1.5 R

Adequate records and internal controls in respect of the firm's use of mandates (see CASS 8.1.5R (1) to CASS 8.1.5R (4) )

Up to date list of firm's authorities and any conditions regarding the use of authorities, all transactions entered into, details of procedures and authorities for giving and receiving of instructions under authorities, and important client documents held by the firm

Maintain current full details

Not specified